As we continue to closely monitor and adjust to the public health impact of COVID-19, we wish to inform PSBank Stockholders that this year's (2020) Annual Stockholders' Meeting will be done via secure remote communication as provided for in SEC Memorandum Circular No.6, Series of 2020. This will be held on May 27, 2020, Wednesday at 3:00 PM. Notice of the meeting has been published in Philippine Daily Inquirer : https://business.inquirer.net/296427/notice-of-annual-stockholders-meeting and Philippine Star: https://www.onenews.ph/psbank-notice-of-annual-stockholders-meeting.
Pre-registration is required. Stockholders of record as of February 28, 2020 shall be entitled to vote.
For pre-registration requirements, you may click on the relevant subsection below or you may also click on this link: https://www.psbank.com.ph/about-psbank/annual-stockholders-meeting/.
For queries, you may send an email to [email protected] or contact the Office of the Corporate Secretary at (63) 8885 - 8208 local 8180 / 8535.
Stockholders who intend to participate or be represented in the virtual meeting are REQUIRED TO SUBMIT REQUIREMENTS via email to [email protected] not later than May 12, 2020 for appropriate validation. Only those validated shall be given access to the meeting.
1. 1 Letter of Intent (LOI) to participate by remote communication, and vote in absentia
1. 2 Indicate:
• Complete Registered Name
• Complete Registered Residential/ Mailing Address
• Active EMAIL ADDRESS
• Active MOBILE number
• Active LANDLINE number
1. 3 Attach with the email the following scanned / e-copies of:
• Valid government-issued ID ( with photo and signature) – scan front and back of the ID
• Proof of ownership such as but not limited to: Stockholder's Certificate ( for certificated shares); or Broker's Certification ( for scripless or uncertificated shares); or Secretary's Certificate for authorized representative ( for corporate); other supporting documents of ownership as applicable
• Duly accomplished proxy instrument for a representative to the meeting. Proxy forms are available for download
|Should you have further questions or need to be guided with the process, you may send an email to [email protected] or contact the Office of the Corporate Secretary at 8885-8208 local 8180/8535.|
Note: The validation process shall be completed by the stock transfer agent ( Metrobank Trust Banking Group) no later than three (3) business days from receipt of the LOI. The Bank and/or its stock transfer agent reserve the right to request for additional information and documentation it may find necessary in the process of validation. Electronic signature for the required documents shall be allowed while notarization shall not be considered in the meantime, as applicable, given the current situation.
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ASM MEETING AGENDA - EXPLANATION AND RATIONALE
This policy applies to all participants of the online 2020 PSBank Annual Stockholders' Meeting (ASM), such as PSBank directors, officers, employees, shareholders, brokers, investors, and anyone who will be given access to confidential information through the webinar.
PSBank collects, stores, processes, and uses the participants' personal information for purposes of electronic registration so they can be allowed to attend and/or participate in the ASM via online platform, and in order for PSBank to comply with its legal obligations and maintain adequate order of the ASM.
PSBank shall store any information disclosed or image / video taken during the ASM for one year following the meeting unless safekeeping for a longer period is allowed by law or regulation, or PSBank's data retention policy.
The information disclosed / discussed / presented, and any image / video taken during the ASM are private and confidential. However, PSBank has the right to disclose the information or image / video to any government regulatory agency for purposes of complying with regulatory / legal requirements, or to any media entity or third parties for media releases in order to promote its interest, and with full regard to the data privacy rights of the participants.
To ensure privacy and confidentiality of said information or image / video, the participants shall:
Only verified stockholders who complied with the pre-registration requirements within the prescribed period shall be eligible to vote using the online voting platform. Due to logistical limitations of the meeting conducted virtually, voting will not be possible during the meeting.
Online Voting Log-in Screen
The Office of the Corporate Secretary shall then tabulate all votes, including those cast in absentia and by proxy, to be assisted by the Bank’s stock transfer agent, Metrobank Trust Banking Group, and validated by SGV & Co.
The Corporate Secretary shall report the voting results during the meeting.
For information on counting and tabulation of votes, and procedures on participation via remote communication, please refer to “Item 11. Voting Procedures” and “Item 12. Participation of Shareholders by Remote Communication” of the Information Statement via this link: https://www.psbank.com.ph/about-psbank/annual-stockholders-meeting/.
For ASM-related queries, please send an email to [email protected] or contact the Office of the Corporate Secretary at (632) 8885-8208 local 8180 / 8535.