As part of the Bank's continuous preventive and security efforts in relation to the ongoing COVID-19 crisis and pursuant to the applicable SEC regulations on meeting via remote communication, we wish to inform you that the Annual Stockholders' Meeting will be held virtually on April 26, 2021 at 3 o’clock in the afternoon via CISCO WEBEX, a secure online meeting platform. Notice of the meeting has been published in Philippine Star: https://www.onenews.ph/psbank-notice-of-annual-stockholders-meeting-2 and in Philippine Daily Inquirer: https://business.inquirer.net/320494/psbank-notice-of-annual-stockholders-meeting-2-2 .
Pre-registration is required. Stockholders of record as of March 5, 2021 shall be entitled to vote.
For pre-registration requirements, you may click on the relevant subsection below.
Stockholders who intend to participate or be represented in the virtual meeting should SUBMIT THE PRE-REGISTRATION REQUIREMENTS via email to [email protected] not later than April 12, 2021. For appropriate validation. Only those validated shall be given access to the meeting.
1. 1 Letter of Intent (LOI) to participate by remote communication, and vote in absentia
1. 2 Provide the following information:
• Complete Registered Name
• Complete Registered Residential/ Mailing Address
• Active EMAIL ADDRESS
• Active MOBILE number
• Active LANDLINE number
1. 3 Attach in the email the scanned/e-copies of the following:
• Valid government-issued ID ( with photo and signature) – scan front and back of the ID
• Proof of ownership such as but not limited to: Stockholder's Certificate ( for certificated shares); or Broker's Certification ( for scripless or uncertificated shares); or Secretary's Certificate for authorized representative ( for corporate); other supporting documents of ownership as applicable
• If via proxy or a representative, a duly accomplished proxy form. The Proxy form is available for download.
Only those who have registered and confirmed shall be allowed to join the meeting.
To join the 2021 Annual Stockholders' Meeting (ASM) via Webex, simply do the following:
|Should you have further questions or need to be guided with the process, you may send an email to [email protected] or contact the Office of the Corporate Secretary at (632) 8885-8208 local 8180/8535.|
Note: The validation process shall be completed by the stock transfer agent (Metrobank Trust Banking Group) no later than three (3) business days from receipt of the LOI. The Bank and/or its stock transfer agent reserve the right to request for additional information and documentation it may find necessary in the process of validation. Electronic signature for the required documents shall be allowed while notarization shall not be considered in the meantime, as applicable, given the current situation.
Only verified stockholders who complied with the pre-registration requirements within the prescribed period shall be eligible to vote using the online voting platform. Due to logistical limitations of the meeting conducted virtually, voting will not be possible during the meeting.
The Office of the Corporate Secretary shall then tabulate all votes to be assisted by the Bank’s stock transfer agent, Metrobank Trust Banking Group, and validated by SGV & Co.
The Corporate Secretary shall report the voting results during the meeting.
For information on counting and tabulation of votes, please refer to “Item 12. Voting Procedures” of the Definitive Information Statement.
This policy applies to all participants of the online 2021 PSBank Annual Stockholders' Meeting (ASM), such as PSBank directors, officers, employees, shareholders, brokers, investors, and anyone who will be given access to confidential information through the webinar.
PSBank collects, stores, processes, and uses the participants' personal information for purposes of electronic registration so they can be allowed to attend and/or participate in the ASM via online platform, and in order for PSBank to comply with its legal obligations and maintain adequate order of the ASM.
PSBank shall store any information disclosed or image / video taken during the ASM for one year following the meeting unless safekeeping for a longer period is allowed by law or regulation, or PSBank's data retention policy.
The information disclosed / discussed / presented, and any image / video taken during the ASM are private and confidential. However, PSBank has the right to disclose the information or image / video to any government regulatory agency for purposes of complying with regulatory / legal requirements, or to any media entity or third parties for media releases in order to promote its interest, and with full regard to the data privacy rights of the participants.
To ensure privacy and confidentiality of said information or image / video, the participants shall:
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